For counties and local governments
Accessible meeting records, ready for the federal deadline.
The Department of Justice’s ADA Title II rule requires government web content, including meeting videos and posted agenda packets, to meet WCAG 2.1 Level AA. We make your recorded meetings and posted documents accessible, with no new software and no change to how you post them.
Compliance dates as extended by the Department of Justice’s interim final rule of April 2026. The required standard, WCAG 2.1 Level AA, did not change.
What we do
Captions for every recorded meeting
Automatic captions get local names, places and terms wrong. We deliver a corrected caption file for the full meeting, checked against that meeting’s own agenda so names, agenda items and dollar amounts are spelled correctly. You upload it to YouTube or your video page as usual.
Accessible agenda packets and minutes
Scanned packets are images that a screen reader cannot read. We return each one as an accessible PDF with real headings, readable tables and image descriptions, tested against the PDF/UA accessibility standard.
A readiness review
A short, prioritized report on your meeting videos and posted documents: what does not meet the standard, what is likely exempt as archived material, and what to fix first before your compliance date.
How we keep your records exact
Public records have to say exactly what the original says. Our process is built around that.
- Every scanned page is read twice, independently, and the two readings are compared word for word.
- Every dollar amount, date and name is cross-checked, and every table total is re-added.
- Anything that cannot be confirmed is marked for review, never guessed. Illegible text is labeled as illegible.
- We never correct the content of your documents. If two of your documents disagree, both stay as written and we tell you.
- Every accessible PDF is tested against the PDF/UA standard before it is delivered.
How it works
- A free sample from your own meeting. We correct the captions for one of your recent meetings and convert one of your scanned documents, so you can judge the work first.
- A readiness review. We review your posted meetings and documents and send you the findings.
- Ongoing service. After each meeting, corrected captions and accessible versions of that meeting’s documents, ready to post.
No new software, no platform change and no IT project. You keep posting where you post today.
See it on one of your own meetings
Send us the link to a recent meeting video or agenda packet and we will send back the corrected captions and an accessible version, at no cost.
Email us for a free sample